Meeting costs (including facility costs and RAC group meals) will be paid by the checkoff. Costs incurred by RAC members when executing checkoff programs and business are subject to reimbursement, although it is anticipated that checkoff staff will perform most of these activities and in turn, these costs will be minimal.
At this time, the Board has determined that travel and lodging costs associated with Board and RAC meetings should be borne by each Board and RAC member whenever possible, especially prior to receipt of assessment collections. That said, the Board recognizes that it may not be possible to get the best non-producer RAC volunteers involved as members without providing some reimbursement of travel and meeting related expenses. With that in mind, the Board has approved a reimbursement policy that allows each RAC to reimburse up to $500 of travel and lodging expenses per RAC member per meeting if approved by vote of the RAC members. There is a procedure available to submit a greater reimbursement to the Board for approval if sufficient need is demonstrated. However, all RAC member travel and lodging expenses paid by the checkoff will be treated as regional program expenses.
